SMARTER Processes - E-Enable any Paper Process

How would your business feel if your e-document solution could adapt to new processes and information flows within hours of being defined or introduced? What if all information exchanged with trading partners can be shared via just one system ?

Tradocs translates the data created by ANY system into the data format required by ANY OTHER system.
So whatever systems you and your suppliers use, your orders and invoices will move seamlessly between both businesses.
But if your business exchanges much more than just orders and invoices, imagine all of your shipping and import documents passing between you, your suppliers, your freight forwarders and even your banks electronically. Tradocs manages this.

Tradocs currently works with over 180 document types that are tailor made to suit our customers needs. All of our documents are branded and specific to our customers'. Every document is checked and processed before it reaches customers' systems. We handle Global solutions that go far beyond the realms of orders and invoices.

SMARTER Processes - E-enable Any Workflow

Unlike traditional EDI providers, Tradocs isn't confined to offering limited document transfers, such as invoices and purchase orders only. Due to the flexibility of our service and 'blank canvas' approach, we can enable any workflow to be made electronic.

Better still, we provide bespoke document templates and work with you to provide a document that suits your business.

Below is a 'Starter Kit' of documents we can provide on Tradocs. This is by no means exhaustive so please contact us if you'd like other workflows in place.

• Purchase Orders
• Invoices
• Credit Notes
• Debit Notes
• New Product Introductions
• On Time In Full reports(OTIF)
• Proof of Delivery
• Returns Notes

SMARTER Processes - Advanced Invoice Matching

Are you fed up of receiving invoices which your systems cannot accept due to data inconsistancies ? Do you spend hours having to compare delivery notes or orders with invoices?

Tradocs prevents this with its advanced matching service. Tradocs can match your invoice to any other document saving you precious time and money when trying to manually find these discrepancies.

• Suppliers' Invoices are submitted in your preferred format.
• Their data format is converted to xml format.
• Data is pre-validated by Tradocs to ensure it is not rejected by your systems for technical reasons e.g. date field missing.
• We match documents to make sure that any discrepancies are highlighted before being processed.
• Full file transmission reports are sent daily containing a list of successful and rejected records.
• Individual records rather than full batches are rejected for re-submission.

SMARTER Processes - Product File Synchronisation

Having a nightmare agreeing prices and pack sizes? Let Tradocs help. We'll enable you and your suppliers to upload product information to our customised matching engine. From here a report is generated highlighting discrepancies - the report can be sent wherever your processes require: either direct to the buyer, the supplier, or both.

• Reduce invoice queries instantly
• Improve stock control
• Simple file uploads
• No rekeying or manual checks required!

SMARTER Processes - Returns E-Processing

Would you be interested in an automated track and trace system for your returns? Are returns to the business affecting your cash flow and leaving you frustrated that you are not in control of your suppliers?

Tradocs' returns solution will allow you to raise an immediate returns note at the click of a button. Instant, secure and visible confirmation that your goods will be collected

• Raise one credit note to cover all returns that have been sent back to your supplier.
• Track and trace system to help improve cash flow.
• Reduced data entry and fewer re-keying errors for processing returns.